Terms and Conditions

DISCLAIMER

The weather in Northern Norway is extremely varied, unpredictable, and fascinating. We have no control over it and cannot foresee how it will develop. The workshops are prepared so that we have alternatives to the main program. If we have to change the program due to causes beyond our control, these alternatives are intended to be equally as good as the original. Arctic Image AS may decide to make small modifications to the content of the program. We will try our very best to follow our original programs, but from time to time, it may be necessary to make changes.

SAFETY

Everyone taking part in a workshop is responsible for their own safety. This means that participants must assess what is safe for them and what physical limitations they might have. The course management c/o Trym Ivar Bergsmo/Arctic Image AS and c/o René Algesheimer Photography can in no way be held responsible or liable for any physical or material damage which may occur on the way, during, or on the way home from any workshop/photo tour.

You must be in good physical and mental health. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made.

You must advise us in writing, at or prior to booking, of any physical, emotional, or mental condition that may require professional attention during the trip or may require the use of special equipment. Please note our tours are not wheelchair friendly, and sadly, we cannot accept participants with such disabilities.

Arctic Image AS reserves the right to decline any trip participant whose condition, in our opinion, may affect the health, safety, or enjoyment of themselves or other participants. Additionally, should a tour participant require or request medical attention during the trip, such attention will be provided by locally available healthcare officials and at locally available facilities. In such events, we will not be responsible for health service costs incurred nor for the quality of medical care or medical services rendered.

CONDITIONS OF PAYMENT

The prices listed are fixed. But if there is an unforeseen price increase on accommodation, rental cars, etc., we reserve the right to adjust the price if needed. You will be notified by e-mail about this.

PAYMENTS

You will be charged a deposit of 40 % of the total cost approximately 14 days after registration. If the workshop is scheduled many months away, you will probably receive the invoice 3-4 months before the workshop starts. You will receive an invoice by mail. Once payment is received, you space in the tour/workshop is secured. With this you also accept the terms and conditions of the tour/workshop.

An invoice will be sent by mail.

CANCELLATION

On registration, you accept the following conditions:

Any cancelation 3 months prior to the workshop start will be refunded 100% minus an administration fee of Nok 1500.

Any cancellations you may make later than 3 months prior to the (workshop’s) starting date will result in you being charged the following:

60-90 days
75% of the total fee of the workshop/tour will be charged

30-60 days
75% of the total fee of the workshop/tour will be charged

0-30 days
100% of the total fee of the workshop/tour will be charged

Sometimes the registration date is set closer than 3 months before the workshop start. In these workshops the following regulations apply:

45-600 days
You can cancel for free, until 6 weeks prior to workshop start.

0-45 days
100% of the total fee of workshop/tour will be charged

WE RECOMMEND THAT YOU WAIT TO BOOK YOUR PLANE TICKETS UNTIL WE HAVE CONFIRMED THAT THE WORKSHOP WILL GO AHEAD AS PLANED.

We reserve the right to cancel a workshop if the number of bookings are too low. Participants will be notified by mail.

In the event of us canceling a workshop, your entire deposit and final payment will be refunded.

We strongly recommend the participants to purchase of independent trip cancellation insurance.

Arctic Image AS will not be responsible for any expenses incurred by participants in preparing for the trip including Visa and Passport applications, non-refundable airline tickets, New purchased clothing and other related expenses.

CORONA: The workshop will conducted within the regulations and directions from the Norwegian Ministry for Health and Care. If the workshop has to be canceled due to Corona, you will get your deposit and remaining payment for the workshop fee, refunded.

Arctic Image AS will not be responsible for any other kinds of refunds related to the expenses you as a participant have had in preparing for the workshop.

NO SHOW OR DELAYS

In case of no show your total fee will be charged.

Since many of the workshops/tours are organized in the arctic, we are familiar with rapid changes in weather conditions, closed roads and airports etc. This happens from time to time. In these situations you might have to organize and pay for your own transportation to catch up with the workshop/tour, if it is possible or we are not able to pick you up.

OTHER RESTRICTIONS

Minimum age for a participant is 18 years.

Participants are not allowed to organize, host, promote or sell workshops or photo-tours to locations they have visited with Arctic Image AS and René Algesheimer Photography within 3 years of joining a trip. In case of violation a penalty of Nok 50.000 is applicable.

You are allowed to bring one suitcase and one photo-bag. This is to secure that we can bring everyones luggage while traveling around in remote areas with smaller vehicles.

TAGGING OF IMAGES

Due to the wear and tear on the fragile Arctic landscape we encourage the participants on our tours and workshop NOT TO TAG their images with SPECIFIC PLACE NAMES. Please use general references. Refer to regions rater than to places, islands, etc. In the end this will help protect our environment which we all depend on.

René Algesheimer Photography

Neuchâtel, Switzerland, December 2022.